ABC Privacy Policy May 2018

This Privacy Policy contains a public statement about how Adfer Ban a Chwm (ABC) deals with personal data. The terms 'we' and ‘us’ as used in this Policy refers to Adfer Ban a Chwm (ABC). This Policy is effective with respect to any data that we have collected, or collect, about and/or from you

Adfer Ban a Chwm (ABC) is a building preservation trust whose aim is to restore derelict vernacular buildings in South Wales to high conservation and environmental standards, finding sustainable end uses appropriate to each individual building, and supporting local communities in appreciating and realising their intrinsic value. Our charity registration number is 1124385 and our company number is 6591116.

ABC is committed to protecting and respecting your privacy. Our Privacy Policy will be reviewed, and may be revised from time to time, so you may wish to revisit it regularly. We will publish information about any changes on our website.

This Policy sets out the basis on which any personal data we collect from you, or that you provide to us will be handled by us.  Please read this policy carefully to understand our views and practices regarding your personal data and how we will treat it.  If you have any questions about our data protection policy and practices please contact us:  


ABC  and your personal data

Our legal basis for collecting and using your personal dataThe law requires us to have one or more of the 6 lawful grounds to collect and use your personal information. The following are relevant to the purposes set out above:

Where you have given your consent. This consent can be withdrawn.

Where there is a contract and the use is necessary for the performance of the contract or to take steps at your request prior to entering into it.

Where there is a legal obligation. For example, to share your personal information with HMRC to process Gift Aid.

Where ABC has a “legitimate interest” in the collection and use. The law allows personal information to be collected and used if it is necessary for a legitimate interest – ours are set out here in general terms.

Sometimes it is not practical to ask for consent and we will rely on this legal basis. Where these situations relate to marketing and fundraising, please note that you can change your preferences by contacting us (see details below).


What ABC’s legitimate interests are

We may rely on legitimate interests in pursuit of our charitable objectives, which may include the following:

Charity governance, including delivery of our purposes, statutory and financial reporting and other regulatory compliance.

Administration and operational management, including responding to enquires, providing information, research, donor due diligence, events management, the administration of our projects and employment and recruitment requirements.

Fundraising, marketing and campaigning, including administering campaigns and donations.


When do we collect personal data from you?

When you speak to, write to or email a trustee, member of staff or volunteer

When you sign up for our newsletter

When you respond to a survey or fill out a form

When you fill in our contact submission form on the ‘Contact’ page of our website

When you book and/or attend one of our events or volunteering opportunities

When you voluntarily provide us with your contact details

When you donate to us


How ABC manages your personal data

ABC will ensure that any personal data you provide is collected and handled responsibly and securely within our system.

We do not sell or rent your personal information to any third parties.

We will not share your personal information with any third parties, except under compulsion of law or where it is necessary to share it with Companies House or the Charity Commission.

We do not process your personal data for marketing purposes.

We will always inform you (before collecting personal data) of the purpose for collecting this.

We will retain the personal data you provide securely within our records unless you request that we remove it. You may request the removal of your personal data from our records at any time 

Some of our events and activities are photographed. We understand that photography of people is considered personal data if they can be identified by the images.  Prior to our events, all attendees will be asked to complete a form consenting to them being photographed when they register on the day

We do not knowingly process data belonging to children without prior parental consent. If you are 16 or under‚ please get the permission of your parent/guardian before you provide us with any personal information.


Your rights under GDPR (General Data Protection Regulations)

Under GDPR you have the right to:

access any personal data that we hold about you

require us to rectify inaccuracies in that data

object to or restrict processing

have your data erased

lodge a complaint

withdraw consent for us to process your data at any time


The GDPR applies to our contacts databases. As part of our GDPR compliance process we are actively seeking consent from people whose contact details we currently hold to continue to retain this data across all forms of communication.

 If you request that information we hold about you is deleted or indicate that you do not give your consent for us to continue to hold your data, your personal details will be deleted from our system. To request removal of your details from our system contact

You can opt-out at any time from being contacted by us. If you let us know that you do not wish to be contacted by us, we will not contact you by email, post, phone or text message.

You may request a copy of the personal information we hold about you at any time.

The accuracy of the information we hold about you is important to us. If you change your email address, or any of the other information we hold is inaccurate or out of date, please let us know (contact )


Our contact with you


You have a choice about whether you wish to receive information from us. Everyone on our newsletter mailing list may opt-out at any time. If you do not want to receive newsletters from us about our work, you may unsubscribe from our newsletters by clicking the unsubscribe link in any of our newsletters to you. Those who unsubscribe from our mailing list are automatically deleted from our newsletter contacts database.

 We use Mailchimp as our newsletter platform. Mailchimp collect (via sign-up forms) and store personal data, within our MailChimp account in order to allow us to create and use distribution lists and send email campaigns. By remaining on our newsletter mailing list, you acknowledge that the information you provide will be transferred to Mailchimp for processing in accordance with their PrivacyPolicy and Terms so please do take some time to review these documents.


Our Website

Our website is hosted by InSynch If you use our website we encourage you to read their privacy statement.

Use of 'cookies'

 The ABC Wales website  places cookies, which are small data files, on your computer or handheld device. This is standard practice for all websites. Cookies are essential for helping our website hosts deliver a high quality website and online experience for visitors to our site, and some collect information about browsing and buying behavior. By using and browsing the ABC Wales website, you consent to cookies being used in accordance with our policy. If you do not consent, you must disable cookies or refrain from using the site.

Links from our website to other websites

Our website contains links to other websites that are not controlled by ABC. This privacy statement applies to our website only‚ so we encourage you to read the privacy statements on the other websites you visit. We cannot be responsible for the privacy policies and practices of other sites even if you access them using links from our website. If you linked to our website from a third-party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third-party site and recommend that you check the policy of that third-party site.


Donating via our online giving site

We use Localgiving as our online giving platform. If you choose to donate to us through our Localgiving page we encourage you to read their privacy statement.

Emailing us

Your email address is transmitted normally over the Internet, and this can never be guaranteed to be 100% secure. As a result, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we will strive to ensure its security within our systems.

Contact ABC

If you have any questions, comments and requests regarding this privacy policy please get in touch with us by email to:

Or by post to ABC, Postal Address: 66 Heol Cennen, Ffairfach, Llandeilo SA19 6UH

This policy has been approved and endorsed by the Board of Trustees of Adfer Ban a Chwm in May 2018     

During 2017 ABC ran a series of community events and workshops as part of our Grass Roots Heritage Project.  These events were focused around Myddfai and Llanddeusant in the north-western corner of the Brecon Beacons National Park. The many abandoned traditional buildings which came to light during our Historic Landscape Mapping Programme, helped to inform the focus of the workshops and events throughout the year.

The last year has been an amazing opportunity to celebrate and share this very local heritage. It’s been really good to take time to appreciate some of the fascinating hidden histories which are right on our doorsteps, but which are often overshadowed by ‘big heritage’ like castles and stately homes. Our community events meant we met lots of new people and were able to provide support and advice about looking after older buildings that survive in this part of rural Wales, and also hopefully inspire those involved in the project about the rich cultural heritage that these small abandoned buildings represent. Adfer Ban a Chwm worked with over twenty volunteers who helped to record some of the buildings identified through our mapping programme, and talked to many local people throughout the project and at our five key events.

See our news section and project pages for more information

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Copyright © Adfer Ban a Chwm (ABC)

Felin Uchaf, Llanddeusant, Llangadog, Carms. SA19 9UH

Charitable company limited by guarantee, registered in England and Wales. Company no 6591116. Charity no 1124385